Hawaii Aquatic Environments Bibliography (HAWAQUA)

An EndNote data base contains a number of fields which will differ between reference types (book, journal article, technical report, conference proceedings, etc.). Discussed here are selected details of most of these fields, to indicate the kinds of information encoded. Not all of the data fields are used in every reference type; the "technical report" type, most often used in this bibliography, has the greatest variety of data fields assigned to it.

Author – The data base is normally alphabetized by primary author, then year (listing basis and order can be manipulated within EndNote). Author may be one or more names, or may be a company, agency, or other entity as presented on the title page of the referenced document.

Year and Date – Year is that which is indicated on the title page or copyright statement. Date (sometimes blank) provides month and day information if given on document title page.

Title – Document title as given on title page. Journal articles, book sections, and technical reports capitalize only first word and proper nouns.

Document Title (EIS) field is used to provide the name of a master document (such as an EIS) which contains the subject reference as an appendix, chapter, or support document. (Technical Reports only).

Company/Institution – This field provides the company, agency, or other entity which prepared the subject reference. This may be the same as author in some cases, providing the additional information of entity location (e.g., "University of Hawaii, Sea Grant Program, Manoa"). (Technical Reports only).

Client – Provides name of company, agency, or entity for which the referenced document was prepared. (Technical Reports only).

Library – The "Library" field includes a coding for where the reference document might be found. Following is a list of the codes used. Not all of these libraries have been searched for all of the database references. It is expected that the larger libraries (e.g., UH) will have many of the documents, although this fact may not be indicated in the database.

AECOS – AECOS Inc. (Private corporation; 970 N. Kalaheo, suite C311, Kailua).
BPBM -Bernice P. Bishop Museum, Honolulu.
DBED – Dept. of Business and Economic Development (State of Hawaii; 250 S. Hotel St., Honolulu).
DLNR-DAR - Division of Aquatic Resources, State Department of Land and Natural Resources.
LRB – Legislative Reference Bureau (State of Hawaii; Capitol basement).
MRRC -- Municipal Reference and Records Center (City & County of Honolulu, 558 King Street, Honolulu).
SCLL – Supreme Court Law Library (State of Hawaii).
UH – University of Hawaii (State of Hawaii; UH Manoa Campus).
UH-SEAGRANT - Sea Grant Program, University of Hawaii, Manoa Campus.
UHEC – University of Hawaii, Environmental Center.

EndNote bibliographies can be searched in a variety of ways. A general search can be made for any word contained in the data base; or a search can be limited to words (or dates) within specific fields, or some combination of general and specific searches. "And," "Or," "Not," and comparative operators are supported in searches. Search refinement is endless because each search yields a subset list of entries fitting the previous query that can itself be searched. Further, the subset can be trimmed or expanded by further search operations.

The Custom 1 field in HCRB is designated for geographic searches, and should be used for this purpose. Doing an "Any field" search for "Honolulu" for example, will list anything published in Honolulu (or for a client with an office in Honolulu) as well as studies actually conducted in Honolulu. References which are not specific to any particular location or may pertain to the Hawaiian Islands generally have this field blank, since it is a basic assumption of the data base that included references have something to do with aquatic environments in the Hawaiian Islands. (A search for blank Custom 1 field can be made by inserting an equal sign as the only search parameter).

Each bibliographic entry is given geographical data in the Custom 1 field which includes place name(s) and island ("Hawaii" is the Big Island, not the entire State), always without `akinas (glottal stop) or macrons. The island name is preceded by a compass direction (e.g., SW Oahu) to allow for more general searches by quadrant (only SW, NW, NE, SE are used). Thus, all bibliographic entries for streams, wetlands, and fishpond references pertaining to O`ahu's windward side could be found by doing a Custom 1 field search for "NE Oahu." Site locations which occur at or very close to the boundaries between quadrants are coded to both quadrants (e.g., Kahuku area would be NW Oahu and NE Oahu). The delimiters for quadrant designation in the Geographical field are as follows (note that these are not always the northern-, eastern-, southern-, and western-most points of an island):

End Note includes a Keyword field. In the Hawaii Aquatic Environments Bibliography, use of this field is restricted to the terms listed below, which must be entered as shown. Offset words are meant to be combined (for example: "algae taxonomy"), but all words may also be used alone. Searches limited to the keyword field will yield all references dealing with or including material on specific subjects. However, since the references have come from a wide variety of sources, this field is not necessarily complete for many of the references in the data base. Words in parentheses in the list below are explanatory and not part of the keyword list.

ACOE (for Army Corps of Engineers)
algae
	biology
	survey
	taxonomy
annelids
	biology
	survey
	taxonomy
arthropods (excluding insects)
	biology
	survey
	taxonomy
biology (reference deals with physiology or ecology of organism)
conservation
geohydrology (reference deals with physical measurements)
disturbance (for reef perturbations not necessarily man-induced)
DLNR (for Department of Land and Natural Resources; includes DAR)
HDOH (for reports by Department of Health and permits submitted to)
dynamics (for aquatic ecosystem processes)
EPA (for Environmental Protection Agency)
fishes
	biology
	survey
	taxonomy
HIMB (for Hawaii Insitute of Marine Biology reports)
insects
	biology
	survey
	taxonomy
methods (including regulations)
microbiology
mollusks
	biology
	survey
	taxonomy
pollution
	metals
	pesticides
	waste (for solid waste disposal, fill, dredging)
	WWTP (for sewage discharges)
	thermal
recreation (fishing, diving, boating, etc.)
sediment	
sponges
	biology
	survey
	taxonomy
survey (for site-specific biological surveys)
taxonomy (for papers on systematics)
water quality
WRRC (for Water Resources Research Center reports)

In addition to the words listed above, the keyword field also includes (where appropriate) the State of Hawaii perennial stream code. Thus, for perennial streams at least, all references to a particular stream system can be sorted out by searching for the proper code (for example, Kawa Stream on O`ahu is coded 3-2-11). In this case, 3- refers to O`ahu, and 3-2- refers to the Ko`olaupoko District of windward O`ahu and these shortened codes could be used to group perennial stream references by area.