Attendees: Pam Harrison(8), Matt Harrison(8), Lori Shoe(10), Paul Waldrop(9), Amanda Short(3,10), James Donaldson(7), Susie Luttrell(10), Bob Craig(10), Troy Tatum(2), David Krape(5), Lety Lopez(10), Kerry Sonneborn(5), Mark Benton(2), Grisel Okichich(3), Millissa Mendiola(2).
Pine Wood Derby Wrap-up
(submitted by Lynne Musolf before meeting/highlighted during meeting): Positives:
I handed out 54 cars. We had 49 racers show up! (5 of 7 Tigers, 12 of 14 Wolfs, 17 of 17 Bears, 9 of 9 Webelos 4th, 6 of 7 Webelos 5th)
An awesome display of sibling cars – they were all creative and fun! I was very impressed.
Great Food Sales ! Caroline was awesome!
Thanks to the dedicated volunteers – some of them put in 12+ hours by the time you consider getting the track there, getting the software tested and ready, and working all day Sat. Den 1, plus the Harrisons, plus the cubmaster were awesome!
The cubmaster and his sub (Lin) were great – and I loved the corny jokes!
I thought the schedule went pretty well – we didn’t have a lot of empty time in between races.
We didn’t have a lot of major rule violations – seemed like it was all weight adjustments.
Overall expenses (rough est) – I still need to turn in the check requests
Trophies - $180
Addtl ribbons - $20
Cars - $200
Gas (for the truck we borrowed) - $50
Donation to Church - $50?
Revenue from Nov pack meeting and derby event - +200 ?
Things to Consider Next Year:
Probably could have saved money on the trophies – I realized this too late. He was wonderfully nice and helpful but I realized later that he was building to our price point from last year – that’s why the trophies ended up being so tall. I think we could have probably saved a couple of dollars per trophy.
I handed out the cars early. I gave everyone a copy of the rules (on my dollar), I forwarded the rules, they were on the web – and still I had people at the end asking me for copies of the rules.
It seems everyone still waited until the last minute to get the cars done! Probably need a special "scheduled" workshop out of someone’s garage to allow people to come by and cut their cars.
NO work table in the building! Car needs to be done and graphited before they come in. Or put the work table outside.
How do we get the Boys to make the cars, and not the Dads ? It doesn’t feel equal when you have this slick car racing against one the kid clearly made. I loved the cars that were still in the original block shape (the crayon one and the Hershey Bar were 2 examples!).
Consider allowing only hand tools to be used to make the cars ?
Have trophies/awards for things other than the race winner (best handmade car, most creative, best use of color, best theme, etc )
TOOO much graphite (and my own kid was guilty too). We had to clean the track in between races – not to mention the mess on the tables and work table in the hallway.
Should we break the Bears and Wolfs in to 2 races each ? It will cost more in time and money (trophies). The Tigers only had 5, which makes it easier to place. The Bears had 17 racers.
"Leave NO Trace" needs to apply to ALL scout activities. There was a lot of drinks and graphite and other trash to clean-up. I don’t think I should ever have to pick-up after another scout or their family. We need to apply this to the B&G – it shouldn’t be the same people helping out and cleaning up. Maybe we make a penalty for the den that leaves the biggest mess (like they have to clean-up at the next pack meeting).
It was HARD to get volunteers this year – I would send emails and get zero response. I had maybe a handful of people come up to me and ask how they could help out at the event.
Clean-up consisted of Den 1 and the Harrisons (who had already worked all day and the evening before) and the Kurtti’s. Why didn’t the final racers stay and clean-up? There was probably an hours worth of work to get the church back to how we found it, excluding getting the track taken back to the storage unit. We could have used the extra hands.
-- Donation of $100 to Resurrection Lutheran Church was approved by committee. Pam to send Caroline a check request and deliver that to the church.
- Fed 50 volunteers in wet and cold weather. Had 19 scouts and a handful of siblings participating, plus parental support.
- Question was asked if we want to do this on an annual basis? To be discussed at a later PLM.
Scouting for Food: Feb 4 & 11:
- deliver bags of food to Susie Luttrell's house
- have them 10 items per bag
- bags and maps were handed out to leaders tonight
Blue & Gold: Feb 18 6-8pm:
- Banquet at the Reformed Church on Independence
- Numbers needed from den leaders. Checks made out to Pack 235.
- Catering done by Covino's
- Troop 536 helping
- Rehearsal for Crossover on Thursday Feb 16 5:30-6:30pm
- Lety Lopez bringing sound system
- good volunteers- have enough
- Susie to do slide show
- Gloria to get cakes
- set-up and tear down crews needed
- Drinks and salad from dens?
Raingutter Regatta- March 19 3-6pm
- Discussion went around about date to hold event. Decision was made to have it at the campout. BUT VIA EMAIL, THE DATE AND LOCATION WERE CHANGED DUE TO DEN 1 NOT BEING ABLE TO PARTICIPATE AT THE CAMPOUT.
- Location TBD. Watch email for more details
- Volunteers needed!!!!
- $400 Budget for Regatta was approved by comittee
Summer Day Camp- May 30- June 2, 2006
- forms were emailed out. Everyone needs to print own forms
- Remember that we need 1 adult volunteer to every 5 scouts signed up.
- Turn in forms at the Parent/Leader meeting on Feb 28
- March 1-6 may be dropped off at the Donaldson's home
Big Day of Training- March 25-
- Check District website for registration, times of training classes and locations. We are in the Great Plains District- Circle Ten Council
Cub Scout day at the Plano Police March 25
Spring Campout- DATE CHANGE! NOW ON April 21-23, 2006
- Location TBD. Watch for email with details.
- $400 Budget was approved by committee- due to good fundraising, it was discussed that we should use those funds to cover one nights camping fees and help with activity costs as well.
Location of Parent/Leader meetings
- to be at the Reformed Church on Independence.
Scout Show-
- Looking for booth ideas for Scout Show. Please bring them to next meeting.
Finances-
- Bank Balance is $4822.57
- Recharter paid out in January- $1318
- Popcorn deposit was $1993.96
- PWD concession stand deposit was $116.40
- T-shirt deposit from PWD was $260
- Budget was set for a total of $5316 to be paid out. So far have only used $2749
- November concession deposit was $100
- If you use a Gift Card to purchase something, Caroline still needs the receipts so that we know what to budget for next year.
- Please write seperate checks for purchases. Have only one receipt with just the pack purchases and another for personal purchases. It is hard to figure out what is what when things are circled on a receipt and totaled on the side.
(I apologize in advance if I forgot anything.)
Respectfully submitted,
Pam Harrison
Den 8 Bear den leader