Attendees: Amanda Short (10), Susie Luttrell (10), Bob Craig (10), Lynne Musolf (1), Caroline Carithers (1), Pam Harrison (8), Paul Waldrop (9), Joyce Kimbrell (5), Troy Tatum (2)
Scout Show Wrap-Up: Bob Craig coordinator
- Thanks to Bob Craig for coordinating this fun event well done!
- Great show everyone attending really enjoyed
- Expenses $125.53 (well under the $200 budget)
- Sold 228 Tickets, generating $456 in rewards back to the dens
o Den 1 - $58 (29 tickets)
o Den 8 - $42 (21 tickets)
o Den 10 - $54 (27 tickets)
o Den 2 - $38 (19 tickets)
o Den 9 - $224 (112 tickets)
o Den 5 - $40 (20 tickets)
- Top Salesman was Casey Waldrop selling an incredible 93 tickets!
- Other top salesman
o Selling 10 each, Max Craig, Cameron Short, Brandon Carithers, Dylan Tatum
o Selling 8 each: Zac Kolodny, Rizvi Munshi
- Big thanks to the following volunteers: Robert & Max Craig; Pam, Matt & Chris Harrison; Paul & Casey Waldrop; Stacey & Robby Donaldson, Tamra and Kevin Beck; Troy & Dylan Tatum; Kevin, Joyce & Keegan Kimbrell; Susie & Cody Luttrell; Gena & Daniel Lovelady
Fundraisers
- Susie and team came up with a great list of fundraiser ideas. Those attending voted on which fundraisers to move forward with.
- Approved Fundraisers:
o Sonic
o Barnes & Noble gift wrapping during December
o Collection on Ink cartridges - ongoing activity; need to create flyer to be distributed to get the word out to all the scouts
o sell coupons for oil changes at Midas which includes Oil change, Tire Rotation, 15 pt engine check (4 for $40); 50% goes toward the fundraiser
o Oil for Kids: Midas at $40, which includes 4 oil changes plus tire rotation plus checkpoints; we get 50% profits; 2 ways to go: 1) online or 2) traditional scouts selling memberships. Attendees preferred online approach. Need to get more details and put plan together
o Meal Nights at Fuddruckers, Covinos, Joes Crab Shack, CiCis
o Garage Sale on June 10: discussed having at former Brookshire location need to call and get approval as well as city permit
o Scout Show
o Popcorn
o Batteries
- Other Fundraiser ideas rejected for this coming scout year.
o Bounce House concerned it was too hot for Aug
o Bingo Night needs further review potential for doing at one of the assisted living homes nearby
o Camping Cookbook concerned it was our own pockets; would need to get printing donated
o Candy Bar sales
o Down & Derby video
o Silent Auction at future Scout Function liked the idea of raffling tickets at the next Blue and Gold to win tickets to Hawaiian Falls or other activities
Summer Day Camp
- Training was May 20 (last Sat)
- All adults attending must prove they have YPT training
- T-shirts/hats received and being distributed
Summer Activities: Susie Luttrell coordinating
- Following is the list of summer activities. More details forthcoming.
· June:
1. May 30 Jun 02: Summer Day Camp
2. Jun 25 3pm: Raingutter Regatta (free event), Hoblitzele Park (this is a change from original location)
· July:
1. Jul 08 9am: Bike and/or Hike (free event), Blue Ridge Park
2. Jul 22 11am: Burgers Lake ($9.00 / person if 20 or more in group)
· August:
1. Aug 12 9am: Back to School Pack Picnic (free event) includes ultimate belt loop activities, Shawnee Park
2. Aug 26 11am : Fair Park Dallas Aquarium
Finances/Pack Audit Results:
- Pam Harrison, Caroline Carithers, Paul Waldrop, Troy Tatum, Lynne Musolf, David Krape and James Donaldson met and audited the books for this past scout year, and came up with budget proposal for 2006/2007 year.
- Caroline did an excellent job of capturing all detail transactions. All accounted for!
- Came up with budget for coming year. Pam sent out detail budget audit/proposal. Following summarizes next years needs:
o Arrow of Light Awards: $160 (8 Webelos @ $20 ea)
o Awards: $2000
o Blue & Gold $200
o Fall Campout $400
o Pack Mtgs at Park $30
o Pack Mtgs at Gym $125 ($20.80 per hour)
o Parade $50
o Pinewood Derby $400
o Raingutter Regatta $300
o Recharter $1600 (60 scouts)
o Sch Night for Scouting $50
o Storage Unit $480
o Spring Campout 0
o Misc $150
- Assumptions:
o 60 Scouts
o Charge $50 per scout for registration
o Beginning Balance for 2006/2007 Scout Year $1472.88
o Need approx $4500 in fundraising to cover budget (after dues less recharter applied)
- Misc:
o All special awards need to be approved by committee
o If people receive/use gift cards, need to return card to Caroline for audit purposes
Finalized plans for Pack Meetings:
- Sep: Indoor Thomas Gym
- Oct: Fall campout
- Nov: Outdoor Hoblitzele Park
- Dec: Indoor Thomas Gym
- Jan: Pinewood Derby Thomas Gym ?
- Feb: Blue & Gold location TBD
- Mar: Indoor Thomas Gym
- Apr: Spring campout
- May: Outdoor Hoblitzele Park
Misc:
- Future Parent Leader meetings will be at the Schimelfenig Library; Troy to reserve room
- Signed up 4 New Tigers at the last Pack Meeting (charged $20/each for summer activities)
- Raingutter Regatta now scheduled at Hoblitzele Park on June 25, beginning at 3pm
- All future outdoor Pack Meetings to be scheduled at Hoblitzele Park
- NO parent leader meeting in Jun; Next meeting in Jul to prepare for School Night for Scouting
Upcoming Events:
- May 30 thru Jun 02: Summer Camp
- Jun 11: Garage Sale location TBD
- Jun 25: Raingutter Regatta Hoblitzele Park at 3pm
- Jul 25: Next Parent Leader Meeting Schimelfenig Library at 7pm
Actions:
- Troy Tatum to meet with Thomas asst principal to discuss reservations for pack meetings (can we limit to 2 hours from 6:30 to 8:30pm) and cost to reserve Sat in Jan 07 for Pinewood Derby (8am to 3pm)
- Susie Luttrell to continue working details for fundraisers need proposed dates and plans
- Caroline Carithers to pay $400 in Jul to pay for storage unit for 12 months (save $80)